System Usage Guide & Help

Follow these step-by-step instructions to easily navigate the Admissions Management System.

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1. Dashboard

Purpose: Overview of your admission status.
Action: View your profile summary, registration progress, and quick links to your documents.

2. Buying Admission PIN / Recovery

Purpose: Purchase or recover your access PIN.
Steps:
1. To buy: Navigate to Buy Form, enter your phone number, and complete payment via Mobile Money.
2. To recover: Click Recover PIN on the login page and enter your phone number to receive your credentials via SMS.

3. Filling the Admission Form (Wizard)

Purpose: Complete your official school registration.
Steps:
1. Navigate to Admission Form.
2. Step 1 (Bio Data): Fill in personal details (Birth Certificate No, Religion, Town, etc.).
3. Step 2 (Guardian Info): Enter Parents/Guardian names, contacts, and occupations.
4. Step 3 (Residential): Confirm if you are Day or Boarding.
5. Step 4 (Academic): Review assigned Programme and House.
6. Submit: Review and click "Submit Application."

4. Downloading Admission Documents

Purpose: Get your official letters for school reopening.
Target: Only available after the Admission Form is submitted.
Steps:
1. Navigate to Admission Documents.
2. Click to download/print your Admission Letter.
3. Click to download the School Prospectus.

  • 1. School Configuration:
    - Admission Settings: Toggle Portal Status (Open/Closed), set Admission Deadlines, Reporting Date.
    - School Settings: Update branding, Colors, upload Logo, Stamp, and Head Signature.
    - Admission Documents: Upload prospectus and required PDFs.
    - Comms Status: Track SMS/Email credits.
    - Student ID Format: Define structure (Prefix, Year, Length).
  • 2. Dashboard: View enrollment metrics and status.
  • 3. Staff Management: Add/remove admin users and apply granular access levels (Finance, Reports).
  • 4. Placement (CSSPS):
    - Manage/Edit student placement details.
    - Broadcast SMS exactly to placed students.
    - Upload CSSPS List: Select Academic Year, upload the official Excel/CSV placement file.
  • 5. Admission: Track admitted students, admit protocol replacements natively, assign Boarding Houses.
  • 6. Communication: Send Rich Emails or bulk SMS, monitor delivery logs.
  • 7. Utilities: Add/Edit Programmes, Houses, Classes, Subjects, and Document Storage.
  • 8. Reports Hub: Photo grids, Document checks, ID Generator, Program reports, Demographics.
  • 9. Finance: Track portal revenues and file robust Fund Claim Requests indicating your banking info.

Technical Support

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